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Business Information Update

Limited Company

Limited Company incorporated in Hong Kong

Documents Required For Business Information Amendment – Limited Company Incorporated in Hong Kong

To download the PDF version, please click Limited Company Incorporated in Hong Kong (PDF, 126KB).

Please submit the latest certified true copies of the required documents as listed in the table:

Change Information / Documents required
Authorised signatory / Signing instruction / Business chop

Individuals

  1. Minutes of meeting, OR
    Board Resolution, OR
    Mandate, OR
    Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.00MB)
  2. Specimen signature and copy of the identification document of all newly added authorised signatory(ies)

Corporate Entities

  1. Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.00MB)
  2. Board resolution (specifying the authorized signatories with power to act for the corporate entity)
  3. Specimen signatures
  4. Company registration documents of the entities or comparable documents
  5. Official document(s) evidencing full name, legal form and current existence such as Company Search Report / Company Particulars Search / Certificate of Incumbency (COI) issued within the last 6 months
  6. Memorandum and Articles of Association (M&A) / Articles of Association and any amending resolutions or comparable documents
  7. Government Issued Identification Document of ALL authorized signatories of the corporate entities
Director
  1. Minutes of meeting, OR
    Board Resolution, OR
    Mandate, OR
    Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.00MB)
  2. Form ND2A and the latest Annual Return NAR1
  3. Copy of the identification document of all newly added director(s)
*Beneficial owner
  1. Instruction letter signed by director listing the full name and identity document type and number of all beneficial owners with shareholding %, voting right %, ownership % and ultimate control over management
    OR
    Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.00MB)
    OR
    Digital Form (up to 4 beneficial owners)
  2. The latest Annual Return Form NAR1
  3. Copy of the identification document of all newly added beneficial owner(s)
Business name
  1. Minutes of meeting, OR
    Board Resolution, OR
    Mandate, OR
    Instruction letter (not applicable for account with chop)
  2. Certificate of Change of Name

Important Note:

  • Specimen signature is required to be authenticated by Banker / Notary public
  • True copies certified by the following persons including, but not limited to:
    • A legal professional such as lawyer, notary public regulated by and subject to the supervision of the Law Society Hong Kong, or equivalent;
    • An accounting professional such as auditor, CPA, regulated by and subject to the supervision of Hong Kong Institute of Certified Public Accountants, or equivalent;
    • A trust company licensed under Hong Kong AML regulations e.g. AMLAO, or equivalent;
    • A chartered secretary who is current member Hong Kong Institute of Chartered Secretaries (HKICS), or equivalent;
    • A member of the judiciary in an equivalent jurisdiction; and
    • A justice of the Peace.
  • Recommended format: The certifier must sign and date the copy document (printing his/her name clearly in capitals underneath) and clearly indicate his/her position on it. The certifier must state that it is a true copy of the original (or words to similar effect) and the number of pages to be recorded.
  • If original or certified documents are not in English or Chinese, an English translation of the same should be provided. Please note that we are not able to return any submitted documents.
  • We may request you to provide further details and documents when necessary.
  • For sample of the required documents, please refer to Sample of Documents Required (PDF, 1.17MB)
  • If you have any questions, please contact us at (852) 2748 8238 from 9am to 6pm, Monday to Friday, excluding public holidays.

Definition:

*Beneficial Owner:

  1. In relation to a corporation (if fulfils any of the following criteria) : means an individual who,
    • owns or controls directly or indirectly, including through a trust or bearer shares holding, not less than 10% of the issued share capital of the corporation; or
    • is directly or indirectly, entitled to exercise or control the exercise of not less than 10% of the voting rights at general meetings of the corporation; or
    • exercises ultimate control over the management of corporation; or
    • if the corporation is acting on behalf of another person, means the other person.
  2. In relation to a trust (if fulfils any of the following criteria): means an individual who,
    • is entitled to a vested interest in not less than 10% share of the capital of the trust property, whether the interest is in possession or in the remainder or reversion and whether it is defeasible or not; or
    • the settler of the trust; or
    • a protector or enforcer of the trust ; or
    • an individual who has ultimate control over the trust.

Limited Company incorporated outside Hong Kong and registered in Hong Kong as a foreign company

Documents Required For Business Information Amendment – Limited Company Incorporated Outside Hong Kong And Registered In Hong Kong As A Foreign Company

To download the PDF version, please click Limited Company Incorporated Outside Hong Kong And Registered In Hong Kong As A Foreign Company (PDF, 264KB).

Please submit the latest certified true copies of the required documents as listed in the table:

Change Information / Documents required
Authorised signatory / Signing instruction / Business chop

Individuals

  1. Minutes of meeting, OR
    Board Resolution, OR
    Mandate, OR
    Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.00MB)
  2. Specimen signature and copy of the identification document of all newly added authorised signatory(ies)

Corporate Entities

  1. Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.00MB)
  2. Board resolution (specifying the authorized signatories with power to act for the corporate entity)
  3. Specimen signatures
  4. Company registration documents of the entities or comparable documents
  5. Official document(s) evidencing full name, legal form and current existence such as Company Search Report / Company Particulars Search / Certificate of Incumbency (COI) issued within the last 6 months
  6. Memorandum and Articles of Association (M&A) / Articles of Association and any amending resolutions or comparable documents
  7. Government Issued Identification Document of ALL authorized signatories of the corporate entities
Director
  1. Minutes of meeting, OR
    Board Resolution, OR
    Mandate, OR
    Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.00MB)
  2. Form NN6 and the latest Annual Return NN3
  3. Copy of the identification document of all newly added director(s)
*Beneficial owner
  1. Instruction letter signed by director listing the full name and identity document type and number of all beneficial owners with shareholding %, voting right %, ownership % and ultimate control over management
    OR
    Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.00MB)
    OR
    Digital Form (up to 4 beneficial owners)
  2. The latest Annual Return Form NN3
  3. Copy of the identification document of all newly added beneficial owner(s)
Business name
  1. Minutes of meeting, OR
    Board Resolution, OR
    Mandate, OR
    Instruction letter (not applicable for account with chop)
  2. Certificate of Change of Name issued by Registrar of Companies Hong Kong

Important Note:

  • Specimen signature is required to be authenticated by Banker / Notary public
  • True copies certified by the following persons including, but not limited to:
    • A legal professional such as lawyer, notary public regulated by and subject to the supervision of the Law Society Hong Kong, or equivalent;
    • An accounting professional such as auditor, CPA, regulated by and subject to the supervision of Hong Kong Institute of Certified Public Accountants, or equivalent;
    • A trust company licensed under Hong Kong AML regulations e.g. AMLAO, or equivalent;
    • A chartered secretary who is current member Hong Kong Institute of Chartered Secretaries (HKICS), or equivalent;
    • A member of the judiciary in an equivalent jurisdiction; and
    • A justice of the Peace.
  • Recommended format: The certifier must sign and date the copy document (printing his/her name clearly in capitals underneath) and clearly indicate his/her position on it. The certifier must state that it is a true copy of the original (or words to similar effect) and the number of pages to be recorded.
  • If original or certified documents are not in English or Chinese, an English translation of the same should be provided. Please note that we are not able to return any submitted documents.
  • We may request you to provide further details and documents when necessary.
  • For sample of the required documents, please refer to Sample of Documents Required (PDF, 1.17MB)
  • If you have any questions, please contact us at (852) 2748 8238 from 9am to 6pm, Monday to Friday, excluding public holidays.

Definition:

*Beneficial Owner:

  1. In relation to a corporation (if fulfils any of the following criteria): means an individual who,
    • owns or controls directly or indirectly, including through a trust or bearer shares holding, not less than 10% of the issued share capital of the corporation; or
    • is directly or indirectly, entitled to exercise or control the exercise of not less than 10% of the voting rights at general meetings of the corporation; or
    • exercises ultimate control over the management of corporation; or
    • if the corporation is acting on behalf of another person, means the other person.
  2. In relation to a trust (if fulfils any of the following criteria): means an individual who,
    • is entitled to a vested interest in not less than 10% share of the capital of the trust property, whether the interest is in possession or in the remainder or reversion and whether it is defeasible or not; or
    • the settler of the trust; or
    • a protector or enforcer of the trust ; or
    • an individual who has ultimate control over the trust.

Limited Company incorporated outside Hong Kong and not registered in Hong Kong as a foreign company

Documents Required For Business Information Amendment – Limited Company Incorporated Outside Hong Kong And Not Registered In Hong Kong As A Foreign Company

To download the PDF version, please click Limited Company Incorporated Outside Hong Kong And Not Registered In Hong Kong As A Foreign Company (PDF, 315KB).

Please submit the latest certified true copies of the required documents as listed in the table:

Change Information / Documents required
Authorised signatory / Signing instruction / Business chop

Individuals

  1. Minutes of meeting, OR
    Board Resolution, OR
    Mandate, OR
    Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.00MB)
  2. Specimen signature and copy of the identification document of all newly added authorised signatory(ies)

Corporate Entities

  1. Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.00MB)
  2. Board resolution (specifying the authorized signatories with power to act for the corporate entity)
  3. Specimen signatures
  4. Company registration documents of the entities or comparable documents
  5. Official document(s) evidencing full name, legal form and current existence such as Company Search Report / Company Particulars Search / Certificate of Incumbency (COI) issued within the last 6 months
  6. Memorandum and Articles of Association (M&A) / Articles of Association and any amending resolutions or comparable documents
  7. Government Issued Identification Document of ALL authorized signatories of the corporate entities
Director
  1. Minutes of meeting, OR
    Board Resolution, OR
    Mandate, OR
    Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.00MB)
  2. Certificate of Incumbency
  3. Copy of the identification document of all newly added director(s)
*Beneficial owner
  1. Instruction letter signed by director listing the full name and identity document type and number of all beneficial owners with shareholding %, voting right %, ownership % and ultimate control over management
    OR
    Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.00MB)
    OR
    Digital Form (up to 4 beneficial owners)
  2. Register of Members, OR
    Certificate of Incumbency
  3. Copy of the identification document of newly added
    beneficial owner(s)
Business name
  1. Minutes of meeting, OR
    Board Resolution, OR
    Mandate, OR
    Instruction letter (not applicable for account with chop)
  2. Certificate of Change of Change of Name (or equivalent)

Important Note:

  • Specimen signature is required to be authenticated by Banker / Notary public
  • True copies certified by the following persons including, but not limited to:
    • A legal professional such as lawyer, notary public regulated by and subject to the supervision of the Law Society Hong Kong, or equivalent;
    • An accounting professional such as auditor, CPA, regulated by and subject to the supervision of Hong Kong Institute of Certified Public Accountants, or equivalent;
    • A trust company licensed under Hong Kong AML regulations e.g. AMLAO, or equivalent;
    • A chartered secretary who is current member Hong Kong Institute of Chartered Secretaries (HKICS), or equivalent;
    • A member of the judiciary in an equivalent jurisdiction; and
    • A justice of the Peace.
  • Recommended format: The certifier must sign and date the copy document (printing his/her name clearly in capitals underneath) and clearly indicate his/her position on it. The certifier must state that it is a true copy of the original (or words to similar effect) and the number of pages to be recorded.
  • If original or certified documents are not in English or Chinese, an English translation of the same should be provided. Please note that we are not able to return any submitted documents.
  • We may request you to provide further details and documents when necessary
  • For sample of the required documents, please refer to Sample of Documents Required (PDF, 1.17MB)
  • If you have any questions, please contact us at (852) 2748 8238 from 9am to 6pm, Monday to Friday, excluding public holidays.

Definition:

*Beneficial Owner:

  1. In relation to a corporation (if fulfils any of the following criteria) : means an individual who,
    • • owns or controls directly or indirectly, including through a trust or bearer shares holding, not less than 10% of the issued share capital of the corporation; or
    • • is directly or indirectly, entitled to exercise or control the exercise of not less than 10% of the voting rights at general meetings of the corporation; or
    • • exercises ultimate control over the management of corporation; or
    • • if the corporation is acting on behalf of another person, means the other person.
  2. In relation to a trust (if fulfils any of the following criteria): means an individual who,
    • • is entitled to a vested interest in not less than 10% share of the capital of the trust property, whether the interest is in possession or in the remainder or reversion and whether it is defeasible or not; or
    • • the settler of the trust; or
    • • a protector or enforcer of the trust ; or
    • • an individual who has ultimate control over the trust.

Call us on

+852 2748 8238

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