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Business Information Update

Limited Company

Limited Company incorporated in Hong Kong

Documents Required For Business Information Amendment – Limited Company Incorporated in Hong Kong

Please submit the latest certified true copies of the required documents as listed in the table:

Change Documents required
Authorised signatory / Signing instruction / Business chop
  1. Minutes of meeting, OR
    Board Resolution, OR
    Mandate, OR
    Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.11MB)
  2. Copy of the identification document of all newly added authorised signatory(ies) and specimen signature
Director
  1. Minutes of meeting, OR
    Board Resolution, OR
    Mandate, OR
    Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.11MB)
  2. Form ND2A and the latest Annual Return NAR1
  3. Copy of the identification document of all newly added director(s)
*Beneficial owner
  1. Instruction letter signed by director listing the full name and identity document type and number of all beneficial owners with shareholding %, voting right %, ownership % and ultimate control over management
    OR
    Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.11MB)
    OR
    Digital Form (up to 4 beneficial owners)
  2. The latest Annual Return Form NAR1
  3. Copy of the identification document of all newly added beneficial owner(s)
Business name
  1. Minutes of meeting, OR
    Board Resolution, OR
    Mandate, OR
    Instruction letter (not applicable for account with chop)
  2. Certificate of Change of Name

Important Note:

  • True copies certification can be provided by:
    • A certified public accountant / lawyer / banker / notary public in a Financial Action Task Forces (FATF) member / comparable jurisdiction acceptable to HSBC; or
    • Hong Kong Institute of Chartered Secretaries (HKICS) member; or
    • HSBC branch officer.
  • Recommended format: The certifier must sign and date the copy document (printing his/her name clearly in capitals underneath) and clearly indicate his/her position on it. The certifier must state that it is a true copy of the original (or words to similar effect) and the number of pages to be recorded.
  • If original or certified documents are not in English or Chinese, an English translation of the same should be provided. Please note that we are not able to return any submitted documents.
  • We may request you to provide further details and documents when necessary.
  • For sample of the required documents, please refer to Sample of Documents Required (PDF, 1.17MB)
  • If you have any questions, please contact us at (852) 2748 8238 from 9am to 6pm, Monday to Friday, excluding public holidays.

Definition:

*Beneficial Owner:

  1. In relation to a corporation (if fulfils any of the following criteria): means an individual who,
    • owns or controls directly or indirectly, including through a trust or bearer shares holding, not less than 10% of the issued share capital of the corporation; or
    • is directly or indirectly, entitled to exercise or control the exercise of not less than 10% of the voting rights at general meetings of the corporation; or
    • exercises ultimate control over the management of corporation; or
    • if the corporation is acting on behalf of another person, means the other person.
  2. In relation to a trust (if fulfils any of the following criteria): means an individual who,
    • is entitled to a vested interest in not less than 10% share of the capital of the trust property, whether the interest is in possession or in the remainder or reversion and whether it is defeasible or not; or
    • the settler of the trust; or
    • a protector or enforcer of the trust ; or
    • an individual who has ultimate control over the trust.

Limited Company incorporated outside Hong Kong and registered in Hong Kong as a foreign company

Documents Required For Business Information Amendment – Limited Company Incorporated Outside Hong Kong And Registered In Hong Kong As A Foreign Company

Please submit the latest certified true copies of the required documents as listed in the table:

Change Documents required
Authorised signatory / Signing instruction / Business chop
  1. Minutes of meeting, OR
    Board Resolution, OR
    Mandate, OR
    Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.11MB)
  2. Copy of the identification document of all newly added authorised signatory(ies) and specimen signature
Director
  1. Minutes of meeting, OR
    Board Resolution, OR
    Mandate, OR
    Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.11MB)
  2. Form NN6 and the latest Annual Return NN3
  3. Copy of the identification document of all newly added director(s)
*Beneficial owner
  1. Instruction letter signed by director listing the full name and identity document type and number of all beneficial owners with shareholding %, voting right %, ownership % and ultimate control over management
    OR
    Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.11MB)
    OR
    Digital Form (up to 4 beneficial owners)
  2. The latest Annual Return Form NN3
  3. Copy of the identification document of all newly added beneficial owner(s)
Business name
  1. Minutes of meeting, OR
    Board Resolution, OR
    Mandate, OR
    Instruction letter (not applicable for account with chop)
  2. Certificate of Change of Name issued by Registrar of Companies Hong Kong

Important Note:

  • True copies certification can be provided by:
    • A certified public accountant / lawyer / banker / notary public in a Financial Action Task Forces (FATF) member / comparable jurisdiction acceptable to HSBC; or
    • Hong Kong Institute of Chartered Secretaries (HKICS) member; or
    • HSBC branch officer.
  • Recommended format: The certifier must sign and date the copy document (printing his/her name clearly in capitals underneath) and clearly indicate his/her position on it. The certifier must state that it is a true copy of the original (or words to similar effect) and the number of pages to be recorded.
  • If original or certified documents are not in English or Chinese, an English translation of the same should be provided. Please note that we are not able to return any submitted documents.
  • We may request you to provide further details and documents when necessary.
  • For sample of the required documents, please refer to Sample of Documents Required (PDF, 1.17MB)
  • If you have any questions, please contact us at (852) 2748 8238 from 9am to 6pm, Monday to Friday, excluding public holidays.

Definition:

*Beneficial Owner:

  1. In relation to a corporation (if fulfils any of the following criteria): means an individual who,
    • owns or controls directly or indirectly, including through a trust or bearer shares holding, not less than 10% of the issued share capital of the corporation; or
    • is directly or indirectly, entitled to exercise or control the exercise of not less than 10% of the voting rights at general meetings of the corporation; or
    • exercises ultimate control over the management of corporation; or
    • if the corporation is acting on behalf of another person, means the other person.
  2. In relation to a trust (if fulfils any of the following criteria): means an individual who,
    • is entitled to a vested interest in not less than 10% share of the capital of the trust property, whether the interest is in possession or in the remainder or reversion and whether it is defeasible or not; or
    • the settler of the trust; or
    • a protector or enforcer of the trust ; or
    • an individual who has ultimate control over the trust.

Limited Company incorporated outside Hong Kong and not registered in Hong Kong as a foreign company

Documents Required For Business Information Amendment – Limited Company Incorporated Outside Hong Kong And Not Registered In Hong Kong As A Foreign Company

Please submit the latest certified true copies of the required documents as listed in the table:

Change Documents required
Authorised signatory / Signing instruction / Business chop
  1. Minutes of meeting, OR
    Board Resolution, OR
    Mandate, OR
    Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.11MB)
  2. Copy of the identification document of all newly added authorised signatory(ies) and specimen signature
Director
  1. Minutes of meeting, OR
    Board Resolution, OR
    Mandate, OR
    Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.11MB)
  2. Register of Directors, OR
    Certificate of Incumbency, OR
    Director Declaration with Certification Letter
  3. Copy of the identification document of all newly added director(s)
*Beneficial owner
  1. Instruction letter signed by director listing the full name and identity document type and number of all beneficial owners with shareholding %, voting right %, ownership % and ultimate control over management
    OR
    Change of Directors / Authorised Signatories / Contact Persons Instructions Form for Limited Companies (PDF, 1.11MB)
    OR
    Digital Form (up to 4 beneficial owners)
  2. Register of Members, OR
    Certificate of Incumbency
  3. Copy of the identification document of newly added
    beneficial owner(s)
Business name
  1. Minutes of meeting, OR
    Board Resolution, OR
    Mandate, OR
    Instruction letter (not applicable for account with chop)
  2. Certificate of Change of Change of Name (or equivalent)

Important Note:

  • True copies certification can be provided by :
    • A certified public accountant / lawyer / banker / notary public in a Financial Action Task Forces (FATF) member / comparable jurisdiction acceptable to HSBC; or
    • Hong Kong Institute of Chartered Secretaries (HKICS) member; or
    • HSBC branch officer.
  • Recommended format: The certifier must sign and date the copy document (printing his/her name clearly in capitals underneath) and clearly indicate his/her position on it. The certifier must state that it is a true copy of the original (or words to similar effect) and the number of pages to be recorded.
  • If original or certified documents are not in English or Chinese, an English translation of the same should be provided. Please note that we are not able to return any submitted documents.
  • We may request you to provide further details and documents when necessary.
  • For sample of the required documents, please refer to Sample of Documents Required (PDF, 1.17MB)
  • If you have any questions, please contact us at (852) 2748 8238 from 9am to 6pm, Monday to Friday, excluding public holidays.

Definition:

*Beneficial Owner:

  1. In relation to a corporation (if fulfils any of the following criteria) : means an individual who,
    • owns or controls directly or indirectly, including through a trust or bearer shares holding, not less than 10% of the issued share capital of the corporation; or
    • is directly or indirectly, entitled to exercise or control the exercise of not less than 10% of the voting rights at general meetings of the corporation; or
    • exercises ultimate control over the management of corporation; or
    • if the corporation is acting on behalf of another person, means the other person.
  2. In relation to a trust (if fulfils any of the following criteria): means an individual who,
    • is entitled to a vested interest in not less than 10% share of the capital of the trust property, whether the interest is in possession or in the remainder or reversion and whether it is defeasible or not; or
    • the settler of the trust; or
    • a protector or enforcer of the trust ; or
    • an individual who has ultimate control over the trust.

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