Business Information Update

Documents Required For Business Information Amendment – Limited Company Incorporated in Hong Kong

To download the PDF version, please click Limited Company Incorporated in Hong Kong (PDF, 511KB).

Please submit the latest certified true copies of the required documents as listed in the table:

^♦How to update your business information:  

1. Download this interactive form to your local drive and open it using Adobe Reader.
2. The form must be signed by the company director(s) that we have in our records. If a director is not available to sign the instruction, please send us a completed Annual Return (Form NAR1) and/or Notification of Changes of Secretary and Directors (Form ND2A) to confirm the appointment of the undersigned director(s).
3. For guidance on how to fill in the form, please use the Business Information Update Form (Limited Company) Completion Guide.
4. You will need to submit the latest certified true copies of the documents listed in the table when you submit the completed form.

Important Note:

• Specimen signature and True copies are required to be authenticated / certified by the following persons including, but not limited to:
  • A banker;
  • A notary public;
  • A legal professional such as lawyer, notary public regulated by and subject to the supervision of the Law Society Hong Kong, or equivalent;
  • An accounting professional such as auditor, CPA, regulated by and subject to the supervision of Hong Kong Institute of Certified Public Accountants, or equivalent;
  • A trust company licensed under Hong Kong AML regulations e.g. AMLAO, or equivalent;
  • A chartered secretary who is current member Hong Kong Institute of Chartered Secretaries (HKICS), or equivalent;
  • A member of the judiciary in an equivalent jurisdiction;
  • A justice of the Peace.
• Recommended format: The certifier must sign and date the copy document (printing his/her name clearly in capitals underneath) and clearly indicate his/her position on it. The certifier must state that it is a true copy of the original (or words to similar effect) and the number of pages to be recorded. For signature witness, the certifier must state that the signature has been “witnessed/ verified/ authenticated by” (or words to similar effect) him/her.
• If original or certified documents are not in English or Chinese, an English translation of the same should be provided. Please note that we are not able to return any submitted documents.
• We may request you to provide further details and documents when necessary.
• For sample of the required documents, please refer to Sample of Documents Required (PDF, 1.17MB)
• If you have any questions, please contact us at (852) 2748 8288 (select: Update Business Information) from 9am to 6pm, Monday to Friday, excluding public holidays.

Definition:

*Beneficial Owner:

1. In relation to a corporation (if fulfils any of the following criteria) : means an individual who,
   • owns or controls directly or indirectly, including through a trust or bearer shares holding, not less than 10% of the issued share capital of the corporation; or
   • is directly or indirectly, entitled to exercise or control the exercise of not less than 10% of the voting rights at general meetings of the corporation; or
   • exercises ultimate control over the management of corporation; or
   • if the corporation is acting on behalf of another person, means the other person.
2. In relation to a trust (if fulfils any of the following criteria): means an individual who,
   • is entitled to a vested interest in not less than 10% share of the capital of the trust property, whether the interest is in possession or in the remainder or reversion and whether it is defeasible or not; or
   • the settler of the trust; or
   • a protector or enforcer of the trust ; or
   • an individual who has ultimate control over the trust.

^#Online Business Information Update is not applicable to company with (1)  corporate director/ authorised signatory and/or (2) Business Internet Banking portfolio linked up with associate companies. A requestor must be a Business Internet Banking primary user (secondary user cannot access to this function). For more details, please refer to Online Business Information Update.

Documents Required For Business Information Amendment – Limited Company Incorporated Outside Hong Kong And Registered In Hong Kong As A Foreign Company

To download the PDF version, please click Limited Company Incorporated Outside Hong Kong And Registered In Hong Kong As A Foreign Company (PDF, 542KB).

Please submit the latest certified true copies of the required documents as listed in the table:

^♦How to update your business information:  

1. Download this interactive form to your local drive and open it using Adobe Reader.

2. The form must be signed by the company director(s) that we have in our records. If a director is not available to sign the instruction, please send us a completed Annual Return of Registered Non-Hong Kong Company (Form NN3) and/or Change of Secretary and Director of Registered Non-Hong Kong Company (Form NN6) to confirm the appointment of the undersigned director(s).

3. For guidance on how to fill in the form, please use the Business Information Update Form (Limited Company) Completion Guide.
4. You will need to submit the latest certified true copies of the documents listed in the table when you submit the completed form.

Important Note:

• Specimen signature and True copies are required to be authenticated / certified by the following persons including, but not limited to:
  • A banker;
  • A notary public;
  • A legal professional such as lawyer, notary public regulated by and subject to the supervision of the Law Society Hong Kong, or equivalent;
  • An accounting professional such as auditor, CPA, regulated by and subject to the supervision of Hong Kong Institute of Certified Public Accountants, or equivalent;
  • A trust company licensed under Hong Kong AML regulations e.g. AMLAO, or equivalent;
  • A chartered secretary who is current member Hong Kong Institute of Chartered Secretaries (HKICS), or equivalent;
  • A member of the judiciary in an equivalent jurisdiction;
  • A justice of the Peace.
• Recommended format: The certifier must sign and date the copy document (printing his/her name clearly in capitals underneath) and clearly indicate his/her position on it. The certifier must state that it is a true copy of the original (or words to similar effect) and the number of pages to be recorded. For signature witness, the certifier must state that the signature has been “witnessed/ verified/ authenticated by” (or words to similar effect) him/her.
• If original or certified documents are not in English or Chinese, an English translation of the same should be provided. Please note that we are not able to return any submitted documents.
• We may request you to provide further details and documents when necessary.
• For sample of the required documents, please refer to Sample of Documents Required (PDF, 1.17MB)
• If you have any questions, please contact us at (852) 2748 8288 (select: Update Business Information) from 9am to 6pm, Monday to Friday, excluding public holidays.

Definition:

*Beneficial Owner:

1. In relation to a corporation (if fulfils any of the following criteria): means an individual who,
   • owns or controls directly or indirectly, including through a trust or bearer shares holding, not less than 10% of the issued share capital of the corporation; or
   • is directly or indirectly, entitled to exercise or control the exercise of not less than 10% of the voting rights at general meetings of the corporation; or
   • exercises ultimate control over the management of corporation; or
   • if the corporation is acting on behalf of another person, means the other person.
2. In relation to a trust (if fulfils any of the following criteria): means an individual who,
   • is entitled to a vested interest in not less than 10% share of the capital of the trust property, whether the interest is in possession or in the remainder or reversion and whether it is defeasible or not; or
   • the settler of the trust; or
   • a protector or enforcer of the trust ; or
   • an individual who has ultimate control over the trust.

^#Online Business Information Update is not applicable to company with (1) corporate director/ authorised signatory and/or (2) Business Internet Banking portfolio linked up with associate companies. A requestor must be a Business Internet Banking primary user (secondary user cannot access to this function). For more details, please refer to Online Business Information Update.

Documents Required For Business Information Amendment – Limited Company Incorporated Outside Hong Kong And Not Registered In Hong Kong As A Foreign Company

To download the PDF version, please click Limited Company Incorporated Outside Hong Kong And Not Registered In Hong Kong As A Foreign Company (PDF, 512KB).

Please submit the latest certified true copies of the required documents as listed in the table:

^♦How to update your business information:  

1. Download this interactive form to your local drive and open it using Adobe Reader.
2. The form must be signed by the company director(s) that we have in our records. If a director is not available to sign the instruction, please send us a Certificate of Incumbency (COI) issued within the last 6 months to confirm the appointment of the undersigned director(s).
3. For guidance on how to fill in the form, please use the Business Information Update Form (Limited Company) Completion Guide.
4. You will need to submit the latest certified true copies of the documents listed in the table when you submit the completed form.

Important Note:

• Specimen signature and True copies are required to be authenticated / certified by the following persons including, but not limited to:
  • A banker;
  • A notary public;
  • A legal professional such as lawyer, notary public regulated by and subject to the supervision of the Law Society Hong Kong, or equivalent;
  • An accounting professional such as auditor, CPA, regulated by and subject to the supervision of Hong Kong Institute of Certified Public Accountants, or equivalent;
  • A trust company licensed under Hong Kong AML regulations e.g. AMLAO, or equivalent;
  • A chartered secretary who is current member Hong Kong Institute of Chartered Secretaries (HKICS), or equivalent;
  • A member of the judiciary in an equivalent jurisdiction;
  • A justice of the Peace.
• Recommended format: The certifier must sign and date the copy document (printing his/her name clearly in capitals underneath) and clearly indicate his/her position on it. The certifier must state that it is a true copy of the original (or words to similar effect) and the number of pages to be recorded. For signature witness, the certifier must state that the signature has been “witnessed/ verified/ authenticated by” (or words to similar effect) him/her.
• If original or certified documents are not in English or Chinese, an English translation of the same should be provided. Please note that we are not able to return any submitted documents.
• We may request you to provide further details and documents when necessary
• For sample of the required documents, please refer to Sample of Documents Required (PDF, 1.17MB)
• If you have any questions, please contact us at (852) 2748 8288 (select: Update Business Information) from 9am to 6pm, Monday to Friday, excluding public holidays.

Definition:

*Beneficial Owner:

1. In relation to a corporation (if fulfils any of the following criteria) : means an individual who,
   • owns or controls directly or indirectly, including through a trust or bearer shares holding, not less than 10% of the issued share capital of the corporation; or
   • is directly or indirectly, entitled to exercise or control the exercise of not less than 10% of the voting rights at general meetings of the corporation; or
   • exercises ultimate control over the management of corporation; or
   • if the corporation is acting on behalf of another person, means the other person.
2. In relation to a trust (if fulfils any of the following criteria): means an individual who,
   • is entitled to a vested interest in not less than 10% share of the capital of the trust property, whether the interest is in possession or in the remainder or reversion and whether it is defeasible or not; or
   • the settler of the trust; or
   • a protector or enforcer of the trust ; or
   • an individual who has ultimate control over the trust.

^#Online Business Information Update is not applicable to company with (1) corporate director/ authorised signatory and/or (2) Business Internet Banking portfolio linked up with associate companies. A requestor must be a Business Internet Banking primary user (secondary user cannot access to this function). For more details, please refer to Online Business Information Update.