Others

Co-operative Society

Documents Required For Business Information Amendment – Co-operative Society

Please submit the latest certified true copies of the required documents as listed in the table:

Change Documents required
Authorised signatory / Signing instruction / Business chop
  1. Minutes of meeting, OR
    Instruction letter, OR
    Mandate
  2. Copy of the identification document of all newly added authorised signatory(ies) and specimen signature
    Remark: Signing instruction must be 2 committee members and the secretary. If not, written approval from Registrar of Co-operative Societies is required.
Chairman / Committee member
  1. Minutes of meeting, OR
    Instruction letter, OR
    Mandate
  2. Copy of the identification document of all newly added chairman / committee member(s)
  3. Acknowledgement letter from relevant official department when required
Business name
  1. Minutes of meeting, OR
    Instruction letter, OR
    Mandate
  2. Certificate of registration

Important Note:

  • True copies certification can be provided by:
    • A certified public accountant / lawyer / banker / notary public in a Financial Action Task Forces (FATF) member / comparable jurisdiction acceptable to HSBC; or
    • Hong Kong Institute of Chartered Secretaries (HKICS) member; or
    • HSBC branch officer.
  • Recommended format: The certifier must sign and date the copy document (printing his/her name clearly in capitals underneath) and clearly indicate his/her position on it. The certifier must state that it is a true copy of the original (or words to similar effect) and the number of pages to be recorded.
  • If original or certified documents are not in English or Chinese, an English translation of the same should be provided. Please note that we are not able to return any submitted documents.
  • We may request you to provide further details and documents when necessary.
  • For sample of the required documents, please refer to Sample of Documents Required (PDF, 1.17MB)
  • If you have any questions, please contact us at (852) 2748 8238 from 9am to 6pm, Monday to Friday, excluding public holidays.

Owners Incorporation / Mutual Aid Committee / Trade Union

Documents Required For Business Information Amendment – Owners Incorporation / Mutual Aid Committee / Trade Union

Please submit the latest certified true copies of the required documents as listed in the table:

Change Documents required
Authorised signatory / Signing instruction / Business chop
  1. Minutes of meeting, OR
    Instruction letter, OR
    Mandate
  2. Copy of the identification document of all newly added authorised signatory(ies) and specimen signature
Chairman / Committee member
  1. Minutes of meeting, OR
    Instruction letter, OR
    Mandate
  2. Copy of the identification document of all newly added chairman/committee member(s)
  3. Acknowledgement letter from relevant official department when required
Business name
  1. Minutes of meeting, OR
    Instruction letter, OR
    Mandate
  2. Certificate of registration

Important Note:

  • True copies certification can be provided by:
    • A certified public accountant / lawyer / banker / notary public in a Financial Action Task Forces (FATF) member / comparable jurisdiction acceptable to HSBC; or
    • Hong Kong Institute of Chartered Secretaries (HKICS) member; or
    • HSBC branch officer.
  • Recommended format: The certifier must sign and date the copy document (printing his/her name clearly in capitals underneath) and clearly indicate his/her position on it. The certifier must state that it is a true copy of the original (or words to similar effect) and the number of pages to be recorded.
  • If original or certified documents are not in English or Chinese, an English translation of the same should be provided. Please note that we are not able to return any submitted documents.
  • We may request you to provide further details and documents when necessary.
  • For sample of the required documents, please refer to Sample of Documents Required (PDF, 1.17MB)
  • If you have any questions, please contact us at (852) 2748 8238 from 9am to 6pm, Monday to Friday, excluding public holidays.

Religious Group / Charitable Organisation

Documents Required For Business Information Amendment – Religious Group / Charitable Organisation

Please submit the latest certified true copies of the required documents as listed in the table:

Change Documents required
Authorised signatory / Signing instruction / Business chop The document required is determined by how it is registered (e.g. registered as a limited company, then the documents required is the same as for a limited company).

Committee member
*Beneficial owner
Business name

Important Note:

  • True copies certification can be provided by:
    • A certified public accountant / lawyer / banker / notary public in a Financial Action Task Forces (FATF) member / comparable jurisdiction acceptable to HSBC; or
    • Hong Kong Institute of Chartered Secretaries (HKICS) member; or
    • HSBC branch officer.
  • Recommended format: The certifier must sign and date the copy document (printing his/her name clearly in capitals underneath) and clearly indicate his/her position on it. The certifier must state that it is a true copy of the original (or words to similar effect) and the number of pages to be recorded.
  • If original or certified documents are not in English or Chinese, an English translation of the same should be provided. Please note that we are not able to return any submitted documents.
  • We may request you to provide further details and documents when necessary.
  • For sample of the required documents, please refer to Sample of Documents Required (PDF, 1.17MB)
  • If you have any questions, please contact us at (852) 2748 8238 from 9am to 6pm, Monday to Friday, excluding public holidays.

Definition:

*Beneficial Owner:

  1. In relation to a corporation (if fulfils any of the following criteria): means an individual who,
    • owns or controls directly or indirectly, including through a trust or bearer shares holding, not less than 10% of the issued share capital of the corporation; or
    • is directly or indirectly, entitled to exercise or control the exercise of not less than 10% of the voting rights at general meetings of the corporation; or
    • exercises ultimate control over the management of corporation; or
    • if the corporation is acting on behalf of another person, means the other person.
  2. In relation to a partnership (if fulfils any of the following criteria): means an individual who,
    • is entitled to or controls, directly or indirectly, not less than 10% share of the capital or profits of the partnership; or
    • is directly or indirectly, entitled to exercise or control the exercise of not less than 10% of the voting rights in the partnership; or
    • exercises ultimate control over the management of corporation; or
    • if the partnership is acting on behalf of another person, means the other person.
  3. In relation to a trust (if fulfils any of the following criteria): means an individual who,
    • is entitled to a vested interest in not less than 10% share of the capital of the trust property, whether the interest is in possession or in the remainder or reversion and whether it is defeasible or not; or
    • the settler of the trust; or
    • a protector or enforcer of the trust ; or
    • an individual who has ultimate control over the trust.
  4. In relation to a person other than corporation, partnership or trust (if fulfils any of the following criteria): means an individuals who,
    • ultimately owns or controls the persons; or
    • if the person is acting on behalf of another person, mean the other person

Unincorporated Joint Venture

Documents Required For Business Information Amendment – Unincorporated Joint Venture

Please submit the latest certified true copies of the required documents as listed in the table:

Change Documents required
Authorised signatory / Signing instruction / Business chop
  1. Instruction letter signed by all joint venture partners,OR
    Minutes of meeting, OR
    Mandate
  2. Copy of the identification document of all newly added authorised signatory(ies) and specimen signature
*Beneficial owner
  1. Instruction letter signed by all joint venture partners listing the full name and identity document type and number of all beneficial owners with voting right %, ownership % and ultimate control over management
  2. Copy of the identification document of all newly added beneficial owner(s)

Important Note:

  • True copies certification can be provided by:
    • A certified public accountant / lawyer / banker / notary public in a Financial Action Task Forces (FATF) member / comparable jurisdiction acceptable to HSBC; or
    • Hong Kong Institute of Chartered Secretaries (HKICS) member; or
    • HSBC branch officer.
  • Recommended format: The certifier must sign and date the copy document (printing his/her name clearly in capitals underneath) and clearly indicate his/her position on it. The certifier must state that it is a true copy of the original (or words to similar effect) and the number of pages to be recorded.
  • If original or certified documents are not in English or Chinese, an English translation of the same should be provided. Please note that we are not able to return any submitted documents.
  • We may request you to provide further details and documents when necessary.
  • For sample of the required documents, please refer to Sample of Documents Required (PDF, 1.17MB)
  • If you have any questions, please contact us at (852) 2748 8238 from 9am to 6pm, Monday to Friday, excluding public holidays

Definition:

*Beneficial Owner:

  1. In relation to a corporation (if fulfils any of the following criteria): means an individual who,
    • owns or controls directly or indirectly, including through a trust or bearer shares holding, not less than 10% of the issued share capital of the corporation; or
    • is directly or indirectly, entitled to exercise or control the exercise of not less than 10% of the voting rights at general meetings of the corporation; or
    • exercises ultimate control over the management of corporation; or
    • if the corporation is acting on behalf of another person, means the other person.
  2. In relation to a partnership (if fulfils any of the following criteria): means an individual who,
    • is entitled to or controls, directly or indirectly, not less than 10% share of the capital or profits of the partnership; or
    • is directly or indirectly, entitled to exercise or control the exercise of not less than 10% of the voting rights in the partnership; or
    • exercises ultimate control over the management of corporation; or
    • if the partnership is acting on behalf of another person, means the other person.
  3. In relation to a person other than corporation or partnership (if fulfils any of the following criteria): means an individuals who,
    • ultimately owns or controls the persons; or
    • if the person is acting on behalf of another person, mean the other person.

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